Intelligent Workflow Automation

Turn emails into executed decisions

Cephgate is the platform that powers approval workflows across industries. The same AI engine queries your systems, reconciles the data, applies your policies, and lets you act on it — right in your inbox.

Payable

AI-powered accounts payable for Gmail + QuickBooks. Detect invoices, cross-reference vendors, create bills — right in your inbox.

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CoChair

The admin intelligence layer for higher education. Course permits, advisor workflows, enrollment — powered by Banner & Workday.

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Other verticals: Healthcare Billing · HR & IT Workflows — request a custom demo

How it works

Many arms. One brain. One answer.

Cephgate extends into every system simultaneously and returns with exactly what you need to decide.

Request arrives

An email lands in your inbox — a permit, a hire, an invoice. Cephgate detects it automatically.

Systems queried instantly

Cephgate queries your data systems in parallel — student records, HR, scheduling, financials — in seconds.

AI recommendation generated

All data is aggregated and analyzed. An AI recommendation is formed with supporting rationale.

One-click decision

An Action Card appears in your inbox. Approve or deny in one click. Notification sent. Case closed.

Capabilities

Built for organizations that run on decisions

Every feature designed to compress the time between request and resolution.

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Inbox-native

No new portal to log into. Action Cards arrive in your existing email workflow, right where you already work.

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Multi-system integration

Connects to your existing data systems simultaneously. No rip-and-replace required.

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AI recommendations

Every Action Card includes an AI-generated recommendation with the data that supports it.

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Multi-level routing

Complex approvals route through multiple levels automatically. Each step tracked and audited.

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Instant execution

Approval triggers the action immediately. The requester is notified. No follow-up needed.

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Works within your permissions

Cephgate acts within existing system access. No new security approvals. No new risk surface.

Get started

See Cephgate work on your data

We build every demo around your actual workflows — not a generic walkthrough. Choose a product to see what decisions you could be making in seconds instead of days.

Request Custom Demo → Contact Us